New announcement form for cash donation

The announcement for a cash contribution is filled out according to the approved form OKUD 0402001. It was accepted by the Bank of Russia’s directive No. 3352-U dated July 30, 2014. The standard form is valid from November 1, 2014 and is valid in 2019.

You can download the announcement form for cash contributions on our website “New announcement form for cash contributions.”

An announcement for a cash contribution is a cash document in which corrections are not allowed. If the person who filled out the document form made mistakes in it, then a new form should be used. Otherwise, the credit institution servicing the current account has the right to refuse to accept such a document.

Law No. 402-FZ “On Accounting” allowed enterprises to independently develop and apply forms of primary documents. An announcement for a cash contribution does not apply to such documents and is filled out only on an approved form.

Sample of filling out an announcement for a cash contribution

The announcement for a cash contribution can be filled out manually or electronically. Some credit institutions provide their clients with services for filling out this document.

You can download a sample announcement for a cash contribution on our website:

The announcement form for a cash contribution consists of 3 blocks: the announcement itself, the order and the receipt. They include the same lines and are identical in filling:

• In the “From” field, you should indicate the name of the organization that deposits funds to the bank, for example, “Zagadka” LLC. Some banks require you to indicate your full name in this field. contributor, who can be the manager or any employee of the enterprise. Usually the depositor is a cashier or accountant.
• The “recipient” is the same organization. In our example, this is Riddle LLC.
• The lines “Name of the depositor's bank” and “Name of the recipient's bank” indicate the credit institution that accepts funds, for example, the Chelyabinsk branch of Econombank OJSC.
• “Source of receipt” - this line may cause slight difficulties for the person filling out the form. In total, there are 15 main types of sources of income. Most often, organizations use code 02 and indicate “Trade revenue” in this field.

Also in the form you must indicate the amount to be deposited in words, put down your TIN, KPP, OKATO, current account number and BIC of the credit institution. In the right fields of the form, located below the OKUD form code, write the amount in numbers and the symbol (code of the source of receipt). The receipt also indicates the account for crediting the deposited funds.

The announcement for a cash contribution does not contain the signatures of the head of the enterprise and the chief accountant. The document is signed by the person depositing funds, and the cashier as the party receiving them. The advertisement itself remains with the credit institution, and the order and receipt are returned to the depositor. In this case, the receipt must be attached by the cashier to the cash receipt order for the withdrawal of funds to the bank as a document confirming the transfer of assets from the enterprise's cash desk to the credit institution.

For information on the rules for maintaining cash discipline, see the material “Cash Discipline and Responsibility for Its Violation.”

Results

The announcement for a cash contribution is filled out and signed by the employee who deposits the cash into the organization’s bank account. It must be drawn up in the form approved by the Bank of Russia.

Drawing up an announcement for a cash contribution is necessary when enterprises or organizations deposit cash into their bank account. The document is mandatory and has a strict form, so credit institutions are very demanding about its completion and always carefully check the correctness of the information entered into it.

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In what cases is cash transferred to the bank?

According to the law, companies can make payments both through non-cash transfers and cash payments (but only when working with the public). In the second case, the company must have a cash register or use strict reporting forms of the established form.

At the same time, there is a limit on the funds that can be stored in the cash register, but the excess should be regularly deposited at the bank.

It is for such situations that the announcement form for cash contributions has been developed.
It should be noted that the document is widely distributed and used by enterprises, regardless of the area in which they operate and the level of business to which they belong.

Action steps

At the end of each working day, the cashier or accountant of the organization is required to count the funds in the cash register. If the money turns out to be more than the established limit, then it must be handed over to the servicing bank for crediting to the current account. Just at the moment of transfer, the announcement form for a cash contribution is filled out.

The document is drawn up in the presence of a bank employee, and in some cases a bank specialist can enter the necessary information into the document himself (at the client’s request).

Money can be donated by both the head of the enterprise and a person acting on behalf of the organization (for example, a cashier or accountant), but in this case the representative must have a valid power of attorney certified by a notary.

What happens if you don’t take “extra” cash to the bank?

If, in the event of a sudden inspection, the supervisory authorities discover that the cash limit is exceeded in the cash register, this will result in penalties for the violating company. In this case, the fine can reach up to fifty thousand rubles. The exception is those situations when the money stored in the cash register is intended to pay wages, social benefits, scholarships, insurance, and other needs of enterprise employees.

But here, too, a certain order must be followed: the storage period for such “cash” should not exceed three days. Moreover, if the company operates in the Far North or in hard-to-reach areas, the period increases to 5 days (including the day of payment).

Rules for drawing up an advertisement for a cash contribution

The document has a standard unified form that is mandatory for use. In addition to the announcement itself, the form includes an order and a receipt - they are filled out in the same way. The document contains:

• information about the company to whose account the cash is transferred,
• Bank's name,
• current account number,
• amount (it must exactly match the one deposited into the account)
• and the source of its receipt,
• date of enrollment (i.e. the day on which the action actually occurs).

It should be noted that the source of financial resources can be written either in words or noted in the form of a code. Eg,
15 - Property For Sale;
11 – the enterprise’s revenue from the provision of other services;
02 – trade revenue from the sale of consumer goods through any sales channels.

If you have any difficulties in this part, you should consult a banking specialist for a complete list of codes (15 main values ​​in total).

Rules for placing an advertisement for a cash contribution

The announcement can be filled out either by hand or on a computer (but using only the approved form - the bank will not accept another), in addition, the company details can be entered using a stamp or seal.

You cannot make mistakes in the document form, so when filling it out you need to be as focused and collected as possible. If a blot or inaccuracy does occur, you should not correct them - such an advertisement will in any case be considered damaged, so it is better to immediately fill out a new form.

The form is drawn up in a single copy and after accepting cash, a specialist from a banking organization (cashier) signs and stamps it.

The completed announcement form remains with the bank employee, the receipt with his signature is handed over to the company representative who deposited the cash, and the receipt order is sent to the accounting department of the credit institution and is subsequently attached to the bank statement.

Sample of filling out an announcement for a cash contribution

The form of the document is not very complicated and is quite understandable even to an inexperienced person.

1. At the beginning, the form number is written and the date of completion is indicated, which must correspond to the date of depositing cash into the account.
2. After this, enter the name of the company that deposits the cash.
3. Next comes the “Debit” line: the account number of the sender of the funds is entered here, and the name of the company to whose account they are received is entered in the “Recipient” line. The “Credit” column indicates the recipient’s current account number.

   It should be noted that it is not necessary to fill in the lines “Debit” and “Credit”, since the specialist of the credit institution himself can enter the necessary information into them when receiving “cash”.

4. Then fill in the information about the Taxpayer Identification Number (TIN), KPP - the numbers corresponding to the constituent papers of the company are entered here. The line called “Account No.” refers to the recipient’s current account number.
5. Then information is written about the depositing bank and the receiving bank: their names and BIC (bank identification code).
6. After this, the amount of funds deposited is entered (in the required cells in words and numbers), and the source of receipt is also indicated: in words or in the form of an appropriate code. The “Symbol” cell indicates the code of the source of money receipt and the corresponding amount of receipt.
7. The document must be signed by the cashier of the credit institution, as well as by the person who deposits the money (this can be the head of the enterprise or a representative acting on his behalf).

An advertisement for a cash contribution is document, which has a special form and is used by legal entities in the process of depositing cash into a banking organization in order to replenish their current account. The form of this document was approved by the Central Bank of the Russian Federation.

What does it consist of?

The structure of the document consists of three parts. In this case we are talking about:

1. An advertisement that remains in the bank's cash desk.
2. A receipt with a cash register stamp confirming the receipt of cash.
3. An order transmitted to the accounting department of the bank through which funds were credited.

In this document, you must indicate the total amount that is deposited into the current account, as well as its details.

If, when crediting funds, it is determined that the actual and credited amounts do not correspond to each other, then the organization must re-execute the procedure for drawing up this document. In this case, the bank employee working at the cash desk must make crossing out originally issued advertisement for cash payment. Also, on the back of the receipt, he needs to cross out the accepted amount, sign, and also hand it over to the accounting employee in order to issue a new document.

In the process of accepting cash from a commercial organization that is not a credit organization, the announcement for the cash contribution must be accompanied by register of completed transactions, which are provided for by the relevant act from the Bank of Russia.

Why is it necessary to transfer funds to a banking institution?

In accordance with the current legislation of the Russian Federation, companies can carry out settlements both by non-cash transfers and by making cash payments. In the first case this is allowed only when working with the population of our state. In the second case, the company may have cash registers or use strict reporting forms made in accordance with established rules.

It should be noted that there are certain restrictions in funds that can be kept in the cash register. Excess funds must be deposited in the bank. It is in this situation that you should use an advertisement for cash deposits. It is worth saying that this document has become widespread and is used in many enterprises, regardless of their field of activity.

Stages of the procedure

After the end of the working day, one of the responsible employees of the accounting department must perform counting money received at the cash register. If the amount of money exceeds the established limit, then they must be deposited at the cash desk of the bank in which the organization’s current account is opened. It is in the process of depositing cash at the cash desk of a banking organization fill out an application for contribution.

The procedure for preparing this document must be carried out in the presence of one of the bank employees. Moreover, in some situations, a specialist can independently enter the necessary information into the document. This is carried out at the request of one of the clients.

Funds can be deposited either by the head of the enterprise or by the person appointed by him as the responsible person. As a rule, the responsible person is an accountant or cashier working in the organization. In this situation, employees must have power of attorney, certified by a notary.

Responsibility for failure to follow the procedure

Many heads of enterprises and organizations are thinking about the question of what will happen if the excess funds are not deposited at the bank's cash desk. The answer in this case is the following.

If a sudden check occurs and it turns out that there is more money in the cash register than the established limit, then this will be accompanied by the imposition of fines. The maximum sanction in this case is 50,000 rubles.

The exception to this situation is when the money is intended to pay salaries to employees, pay benefits, insurance payments, and so on. Thus, cash intended for the needs of employees of the enterprise are not taken into account.

In this matter it is necessary to adhere to of a certain order. Cash storage period should not exceed three days. Moreover, in a situation where the company operates far from populated areas or in hard-to-reach areas, this period is increased by up to 5 days.

Basic rules for drawing up

A document of this type is drawn up in standard form, which must be mandatory for use. In addition to the announcement, the documents also include order And receipt. They should be compiled exactly the same. In the document drawn up at the bank, it is necessary to indicate the following information:

1. Information about the company to whose account cash is credited.
2. Name of the banking organization.
3. Account number for making payments.
4. Credit amount.
5. The source from which the amount came.
6. Date the procedure was performed.

Exist certain design features advertisements for cash contributions. The advertisement can be filled out either in pen or electronically. Company details can be entered into the document using print.

It is prohibited to make mistakes in documents. It is for this reason that when filling out you must be as attentive as possible. If there is an inaccuracy or error, you must fill out the form again.

This type of form must be drawn up in one copy. After the acceptance of money at the bank has been completed, the employee of the financial institution who accepted the cash must sign and seal. The document that was completed remains with the employee of the banking organization.

The company representative is provided receipt. The order must be sent to the bank's accounting department. It is subsequently added to the bank statement.

Sample and form

I would like to immediately note that the filling out procedure is not particularly complicated and should be understandable even to a person who is encountering this issue for the first time. So, in the form it is necessary to comply the following nuances:

1. Write the form number and indicate the date the document was completed.
2. Enter information about the name of the company.
3. In the debit line you should enter information about the sender's account number, and in the credit line - the name of the company to whose current account the funds are received. It should be noted that information about debit and credit may not be filled in, since in some cases a bank specialist can independently enter this information.
4. After this, you should fill out information about the identification code.
5. The next stage is entering information about the bank.
6. Next, the amount is written down in the amount of cash that is deposited into the current account.
7. The document must be signed by the bank teller and the person who deposits the funds - the head of the enterprise or a trusted employee. If cash is deposited by a trusted person, he must have a power of attorney from a notary.

Conclusion

Despite the simplicity of drawing up this document, it is necessary takes this issue responsibly. It is recommended to appoint a responsible person who would regularly visit the bank to deposit cash into the company’s current account. In this case, the employee will know all the intricacies of the procedure and innovations. As a result, there will be no problems with this issue.

If you ignore the procedure, then the likelihood that sooner or later inspection authorities will come to the enterprise is very high. If they establish a violation of the law, the company faces a considerable fine.

When faced with the issue of drawing up an advertisement for a cash contribution for the first time, certain questions may arise. In order to get an answer to them, you can always contact a competent employee of the enterprise or a bank branch employee.

The procedure for depositing cash into a bank in 1C is in this video.

22.08.2019

Current legislation allows legal entities to make payments both by non-cash transfers and cash payments. The second option requires the presence of a cash register (online cash register).

Business entities cannot keep cash in the cash register in excess of the established limit; excess funds must be transferred to a credit institution for crediting to the company's current account.

Banks accept cash on the basis of an approved document - an announcement for cash deposits.

Who applies and when?

The document has a wide scope of application in various organizations, regardless of the scope and scale of the business to which they belong.

At the end of the work shift (day), the company's cashier or accountant counts the cash available in the cash register. If their number exceeds the established limit, the responsible specialist transfers them to the bank.

An announcement for a cash contribution is made in the presence of an employee of a financial institution.

Sometimes a bank employee, with the client’s consent, independently enters information into the form.

Money is allowed to be handed over to the head of the company, a person acting on behalf of the head on the basis of a notarized power of attorney, giving the right to carry out such actions.

Form OKUD 0402001

The document form OKUD 0402001 is strictly regulated and approved by Directive of the Central Bank of the Russian Federation dated July 30, 2014 No. 3352-U.

The effective date of this regulation is November 2014.

How to fill?

The announcement for contribution form 0402001 consists of 3 parts, each of which has its own purpose:

• the first - an advertisement, remains in the credit institution after depositing cash;
• the second is a receipt, returned to the representative of the business entity as evidence of acceptance of funds;
• the third is an order, processed by the bank's accounting employees and attached to the client's bank statement.

When filling out each part of form 0402001, similar lines are duplicated in the form:

• document date;
• Full name of the manager or other authorized employee transferring cash to the bank;
• full name of the recipient (company, individual entrepreneur) to whose current account the funds are planned to be credited;
• TIN and current account of the enterprise to which the cash will be received;
• BIC of the bank that accepted the monetary assets and in which the account was opened for depositing (often this is the same bank);
• the credited amount is in rubles (in words), kopecks are recorded in digital form, it must match the value;
• sources of income in the announcement are entered in text format in accordance with the instructions of the Central Bank of the Russian Federation dated November 12, 2009; on the right side of the form, the sign indicates the symbols of cash receipts and the corresponding amount opposite the digital code.

The first part is signed by the cash depositor; the remaining parts are signed by the bank employee who accepts the funds and prepares the documentation.

Having issued an advertisement for the contribution, the company employee goes with it and the cash to the bank. The form is sent to the cash desk, and the correctness of its completion is checked by the bank teller.

If no errors are found, the employee of the financial institution signs all parts of the document, and also puts a stamp in the “receipt” block.

Corrections and errors in form 0402001 are not allowed; after accepting cash, the depositor is given a tear-off receipt, the order remains in the bank's cash desk, it is the basis for crediting cash to the client's current account.

Money must be accepted at the cash desk on the day the announcement for cash deposit is made.

The cashier of the enterprise attaches the receipt to the expense order issued when cash is withdrawn from the company's cash register.

Symbols

In general cases, funds come from the sale of goods (revenue), which corresponds to code symbol 02, designation 05 - revenue from passenger transport services, symbol 11 - other services.

If there are several sources of income, each amount must be divided according to its affiliation with a particular symbol.

If the cashier of an organization has difficulty identifying the codes (there are only 15 values), you can consult a bank employee.

Download the form and sample in word

Validity

The completed form 0402001 is valid for only one day. When bank specialists do not have time to complete the necessary operation, then at the end of the shift the form is destroyed.

The contribution announcement is mandatory and must be completed in strict accordance with the approved form. Credit institutions are especially careful about the correctness of entering the necessary information into it and checking the document as a whole.

If you do not comply with the rules for filling out the lines of a document, an employee of a financial institution has the right to refuse to accept cash.

When accepting cash from a commercial company that is not a credit company, a register of completed transactions provided for by an act of the Bank of Russia should be attached to the announcement for the contribution of monetary assets.

conclusions

To avoid errors when filling out the form, it is recommended to select and appoint a responsible specialist who regularly visits the financial institution to carry out manipulations to credit funds to the company’s current account.

In this situation, the employee will have information about the intricacies of filling out the form, changes, and innovations. There will be no problems with refusal to accept cash in the future.